You are the newly appointed chief operating officer (COO) for Thomason Health System (THS), a large healthcare delivery system that will be acquiring and implementing a new information technology system—electronic medical records (EMRs).
The organization has many and differing opinions about EMRs, but the chief executive officer (CEO) and the board of directors want you to establish an onboarding team that will help facilitate the organization-wide adoption of this new technology. Your main responsibility is to identify five team members from a short list of candidates and facilitate the launch of an effective team through conflict resolution and team building. This team will present a unified message and facilitate cultural change within the greater organization.
Prepare a strategic proposal to the board of directors that will cover the following (4–6 pages):
Part I: Team Creation
· Identify the five different onboarding team members you have selected.
· Justify your selections and exclusions for the onboarding team, using the principles of interprofessional teams.
· Explain the different roles and responsibilities each team member will have as a member of the onboarding team.
Part II: Team Building
· Outline a team-building plan using team building principles (i.e., Team STEPPS).
· Analyze potential challenges in the process of creating an effective onboarding team.
· Describe techniques that will be used by the COO and within the team to identify, negotiate, and resolve conflicts.
· Create an engagement plan to keep the onboarding team motivated and cohesive.
Part III: Engaging the Organization
· Describe how the onboarding team will apply principles of group dynamics to engage THS staff in the implementation and adoption of EMRs.
· Identify at least two appropriate strategies the onboarding team will use to address resistance to adopting EMRs by the THS staff.
· Create a plan for assessing the effectiveness of the onboarding team in 3 months, 6 months, and 1 year.
· Create a plan for assessing THS staff’s engagement in the adoption of EMRs at 3 months, 6 months, and 1 year.
The proposal to the board should include tables and charts as appropriate considering the audience—board members prefer concise and informative proposals.
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